OMX Innovation · Deck 23 · Contract Vault — Lifecycle Management
One place for every OMX contract — customer, supplier, partner, employment, lease, IT — searchable, versioned, status-tracked, expiry-alerted.
Replaces lost-in-email + Sharepoint chaos with a vault that runs the lifecycle, surfaces renewal triggers, and feeds RFP / Briefing Room / IBP downstream. ~$70k/yr saving baseline.
01 / 06
Why now

The wedge.

02 / 06
What this covers

What's in scope.

01
The vault
every contract type: customer (N3 + non-N3), supplier (DS + stocked), partner, employment, lease, IT licence
02
Ingestion
bulk upload of legacy contracts; AI-extract key fields (parties, term, value, renewal, special clauses)
03
Lifecycle management
draft → review → executed → in-force → renewal window → renewed-or-exit
04
Renewal alerts
automated triggers N days before expiry; routes to the named owner
05
Search + reference
natural-language search ("show me all supplier contracts with MFN clauses expiring 2026")
06
Cross-deck integration
feeds RFP Platform (Deck 19), Briefing Room (Deck 18), PPSS rebate accruals (Deck 02), N3 buying-group governance
03 / 06
The problem

What's broken.

01
Lost contracts
"where's the signed copy of the X agreement?" is a known time-sink
02
Missed renewals
auto-renewals slip through; non-auto-renewals expire un-noticed
03
Version chaos
multiple drafts in email; which one was actually signed?
04
No clause reuse
every new contract drafted from scratch
05
Extract bottleneck
every internal question ("what's the MFN status with X?") = read the PDF manually
06
No portfolio view
Legal can't answer "what's our total contracted DS revenue at risk in next 12 months?"
04 / 06
The benefits

The value story.

Lever
Mechanism
Sizing
Annual reclaim
$70k baseline (current tooling + Legal time + missed renewals)
Confirmed headline; basis to validate with CFO
Missed renewal recovery
Automated alerts prevent auto-renew or exit slip
Each averted renewal mistake = single-deal value
Legal capacity reclaim
Clause library + AI extract = less manual drafting
Hours per week per Legal counsel reclaimed
RFP response speed
Pull clauses from vault (Deck 19 feedstock)
Days → hours per RFP
Briefing Room mode-1 input
Customer/supplier contract terms inform deep dives
Better Briefing Room output (Deck 18)
05 / 06
The ask + roadmap

What we need.

Now
Cover
Legal counsel at desk with the vault search UI showing instant answer; quiet, ordered
P2
Problem vector grid (4)
: Lost-contracts / Missed-renewals / Version-chaos / No-clause-reuse
P3
Headline saving
$70k/yr call-out tile (basis breakdown on hover)
P4
Vault architecture
bulk ingest → AI extract → versioned store → search/index → alerts
P5
Lifecycle stages
draft / review / executed / in-force / renewal-window / renewed-or-exit (Sankey)
Audience
Primary: General Counsel / Legal Lead + CFO + Commercial Director. Secondary: Sales Ops (renewal triggers), Buying (supplier contract terms). Tertiary: HR (employment contracts), Property (lease contracts), IT (licence contracts).
References
  • Memory: PR-013 fact-checking gate — vault citations must be source-document referenced
  • Memory: N3 buying group (5,498 SF accounts, $18.8M closed-12) — contract terms vault is gov-critical (reference_omx_n3_definition)
  • Memory: PPSS rebate accruals (Deck 02) — vault sources clauses
  • Memory: Deck 19 RFP Platform — vault is the clause library source
  • Memory: Deck 18 Briefing Room — vault is mode-1 financial + mode-3 market input
06 / 06
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