OMX Innovation · Deck 24 · Desk Booking
A simple desk-booking app that fits OMX — same Lens design language, same Snowflake stack — for ~$30k/yr less than the packaged platforms.
Book a desk, see who's in, find your colleague, balance utilisation, plan the footprint.
01 / 06
Why now
The wedge.
Hybrid work makes desk booking a daily operational need, not a nice-to-have
Packaged platforms (Robin, Eden, Officely, Skedda) are $20-60k/yr at OMX scale — and most features are unused
The fit-for-OMX build is light: read floor plan + write a booking + look up colleagues; same Postgres + thin web UI pattern we use everywhere
$30k/yr saving
baseline vs the packaged-tool alternative
02 / 06
What this covers
What's in scope.
01
Book a desk
floor plan view, available desks, click-to-book
02
Who's in
see colleagues, find your team's day, plan around
03
Utilisation insight
workplace team sees real occupancy by zone + day pattern
04
Booking windows
daily, weekly, recurring (e.g. "I'm in Tue/Wed/Thu every week")
05
Resource booking add-ons
meeting rooms, hot desks, parking, EV chargers (phased)
06
Workplace planning
feed the People/Property team data for footprint decisions
03 / 06
The problem
What's broken.
01
No system today
Slack channel / spreadsheet / first-in-takes-the-desk
02
Can't find your team
turn up to the office, can't see where colleagues are sitting
03
No utilisation data
Property team makes footprint decisions blind
04
Packaged tools overspec
$20-60k/yr for features OMX doesn't use
05
Calendar friction
booking + calendar entry is two systems
04 / 06
The benefits
The value story.
Lever
Mechanism
Sizing
Annual reclaim vs packaged
Robin/Eden/Officely $20-60k → fit-for-OMX build
~$30k/yr saving baseline
Workplace utilisation insight
Real occupancy data
Future footprint right-sizing — strategic
Day-of-work productivity
Find your team easily
Soft — better hybrid experience
Bookings management capacity
Self-serve vs ops-team
Hours per week reclaimed
Resource adjacency
Meeting rooms + parking + chargers in one tool
Convenience compounds
05 / 06
The ask + roadmap
What we need.
Now
Cover
floor plan UI, person clicking a desk; soft morning light
P2
Problem vector grid (4)
: No-system / Find-team-friction / No-utilisation / Packaged-tool-overspec
P3
Headline saving
$30k/yr
call-out tile
P4
Floor plan walkthrough
book, see colleagues, modify, recurring
P5
Utilisation dashboard mock
heat map by zone + day
Audience
Primary: Head of People + Head of Property + COO. Secondary: Workplace team + IT (identity integration). Tertiary: All staff (users).
References
Memory: Mobile workforce identity = SF + WhoOnSite + atoMiC for 119 AD-only frontline workers (
project_omx_atomic_full_org_with_manager
) — desk booking reuses the identity backbone
Memory: Plex tenant M365 (
cec99d9c-bdba-4683-b1cb-12db64dac0b5
) — calendar integration via Microsoft Graph
Memory: jarvis-mail-fetch pattern — Graph API access already proven (
CLAUDE.md
)
Industry: Robin ~$8-12/user/month, Eden ~$5-10, Officely ~$3-5, Skedda ~$2-5 — at OMX HQ scale of ~150-300 desk users, packaged is $20-60k/yr
Industry: hybrid work — typical office utilisation 25-50% post-2024; OMX visibility into this = footprint decision data
06 / 06
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